Time Management – The key to Virtual Assistants’ success

“Time is money”, a phrase used by Benjamin Franklin in “Advice to a Young Tradesman, Written by an Old One”. The more preferable line can be“Time is more than money” because you can’t use your money to make more time, but you can use your time to make money and much more. From our childhood, we learned about time management. People often say, “I don’t have the time to…”: meet people, make the launch, do exercise, start an organization, blah..blah… Of course, they don’t have time, just because of their undisciplined time management. Just think about them – founder of google, owner of Microsoft, inventor of social media. We all have the same 24 hours in each day. How can they maintain their time and manage everything in their busy schedule? And we don’t have time to make our daily necessary things. It’s all about a proper Time Management.


Time Management is the most powerful key for Virtual Assistants to unlock their destiny. Virtual Assistants work with other business owners, they are helping to grow their customer’s base and build their brands makes you feel good about what you’ve accomplished each day. Employers who are looking to hire their VAs see him as a part of his business so that he can control his time on other priorities in his business. Virtual assistants should be a master in the art of managing time so they won’t work themselves to death. Virtual Assistants need to learn to work smarter and not harder in their business in order to thrive. Here are some tips to help any virtual assistant keep their healthy in mind and keep clients happy at the same time:

  • A Nominated Office: Home is the place where you can sleep well; Office is the place where you can Work well. Most of the Virtual Assistants prefer to work from home, though the home is not a good place to work for the pro. In the home you probably think about relaxing, you can’t get all components in-front of you, you can be distracted by kids or chores, etc. A well-designated office, which is build up with all necessary components. Take a corner of your small house with desk and needed equipment, if can’t afford a well-built office.
  • Prioritize daily schedule: Wake Up! Fresh Up! Set the schedule for the day! You spend your most of the time by choosing the priority of tasks. When you scheduled your daily activities, you don’t have to think about the next task and you can simply go ahead. Prioritize all tasks is not only save your time but it increases the quality of the task, because you can focus on a single task at that moment.
  • Stop Multi-tasking: Concentrate! Concentrate on one task. Texting while walking, sending emails during meetings, chatting on the phone while cooking dinner. Don’t divide your mind into multiple tasks at the same time. Trying to several projects at a time can reduce your quality of work and leave projects half finished or incomplete. Multitasking doesn’t save your time. In reality, it will take you longer to finish all projects when you’re jumping back and forth than it would finish each one separately. So, focused on single one.
  •  Have a mug of coffee: Taking a short break is good, it’s not affecting your work instead, it helps you to refresh your mind. When you are in a long time project, you may feel hungry, unhealthy, bored – so take a short break, have a cup of coffee, get a snack, walking around. No one works well when the stomach is rumbling. Get outside from your cabin, gives your brain a chance to switch gears, rest, and ultimately increase creatively when you return to tasks at hand.
  • Gum-up the time: Block your time in the busy schedule, so that you can’t waste your valuable time by doing unnecessary things. When you are not Gum-up your time, you are probably wasting a lot of time without realizing it. Try to fix all meeting in the middle of the week, so that you can start and wrap up your week with a fresh mind.
  • Use proper tools: Nowadays there are lots of tools available to decrease your workload, manage your time, faster your work. Here are some important tools for a Virtual Assistant : Google Calendar To manage your time, Asana – To track your team’s work & manage projects, Skype for Business – Collaborate with anyone on any device, QuickBooks – for accounting, Evernote – To remember and capture everything in you mind, Google Drive – Cloud storage, file backup and sharing, Mailchimp – For Email marketing.


Jayanta Guha



How to Hire your first Virtual Assistant and Why you should have one

Everyone needs to be more beneficial, work shorter hours and investigate the world, however how would you do that? As a human conduct researcher and advanced migrant, I spend an expansive segment of my life heading out the world over to inquire about and expound on the investigation of enterprise.

To have the capacity to travel while running a counseling firm and sorting out The Influencers occasions in eight unique urban communities, I needed to figure out how to be beneficial. Something else, none of this would have been conceivable and my business would’ve fizzled. Presently, I run my group completely through various efficiency instruments and outsourced virtual collaborators.

I regularly hear individuals longing that they were more effective or had more opportunity to seek after their enthusiasm. Rather than wishing, make the time with the assistance of virtual associates. This is what you have to know:

  1. Why you ought to have a virtual associate ?

Regardless of the possibility that you think you needn’t bother with a virtual right hand, I prescribe procuring one. On the off-chance that you are youthful and don’t have encounter overseeing individuals, working with a VA is an awesome approach to rehearse. It shows you how to give guidelines that are straightforward. You likewise learn:


  • What sort of errands you ought to appoint.
  • Step by step instructions to be proficient and gainful.
  • Instructions to structure and arrange a group.

As you build up those abilities more, you’ll figure out how to contract the opportune individuals and turn into a profitability ace.

  1. What errands virtual partners can do?

You most likely surmise that there are a few errands that no one but you can perform, yet in all actuality none of us are that critical. A number of us could be supplanted by another person in the event that they are given rules that teach them how to finish an undertaking. For instance, my VAs:


  • Alter my written work.
  • Arrange sustenance and supplies.
  • Set up gatherings.
  • Compose my business advancement pipeline.
  • Look into exercises in the urban areas I go to in view of my inclinations.

Those are only a modest bunch of potential outcomes, yet there are numerous more undertakings that they can accomplish for you.

  1. The most effective method to discover and select the privilege virtual right hand.

I prescribe utilizing a site called Upwork, which I have used to contract VAs for as long as quite a while. The excellence of utilizing a consultant stage is that they will track hours and screenshot what your VAs have been doing. Additionally, they oversee installment preparing.

On the off-chance that you have restricted experience contracting specialists, here are a few tips to help you make recommendations that pull in the correct ability:


  • Incorporate a test that candidates must satisfy.

Make an errand that is predictable with the sort of work they will accomplish for you. A few cases that I have given potential hopefuls are:

  • Discover the email locations of 3 Nobel Laureates that live in NYC.
  • Discover 10 English schools in Barcelona and compose them by positioning.

On the off-chance that they aren’t able to do a couple of minutes, they aren’t a reasonable fit. It dispenses with any individual who is languid and distinguishes the individuals who invest additional push to finish an errand effectively.

  • Shroud a litmus test inside your expected set of responsibilities

In my occupation postings, I request that candidates allude to me by another name or embed an interesting word like “banana” or “unicorn” in their reaction. This guarantees they are perusing the set of working responsibilities in full and not simply applying to a group of occupations without a moment’s delay. On the off-chance that the application does exclude that word, I promptly overlook it. This takes out around 66% of candidates.

  • Meet the individual

Since you will get a considerable measure of utilization from different nations, you need to guarantee that they have a charge of the English dialect to speak with you effectively. Hop on a speedy sound or video call to evaluate their level.

  • Begin with a two-week trial

In the event that you procure a hopeful, let them realize that they are on maybe a couple of week paid trial premise. Amid this period, they need to demonstrate their aptitudes and dependability to you. Since it is a trial, it won’t be unbalanced on the off-chance that you need to release them toward the end.

  • Be totally certain

Altogether clarify what the employment involves and the hours you anticipate that them will work. Diagram the assignments that they will be in charge of and rundown any apparatuses that they have to utilize. It can be extremely baffling not to have the capacity to achieve some individual when you require them, so ensure that you diagram the circumstances that you’ll require them to be accessible.

When giving undertakings, be as point by point as would be prudent and set time limits. Advising somebody to discover for potential customers doesn’t bode well in the event that they don’t have the foggiest idea about the business. You have to make a SOP or standard working system.

This is a well-ordered guide that teaches somebody how to deal with each situation that they may go over in their work. A few cases of SOPs are:

  • Step by step instructions to make a city control.
  • Step by step instructions to compose and post web-based social networking content.
  • The most effective method to deal with a podcast visitor welcome.
  • The most effective method to calendar visitors for an in-person occasion.

I would assess that 80 percent of your employment can be taken care of by virtual aids and an elegantly composed SOP. Be that as it may, you’re working methodology aren’t generally as point by point as you think they seem to be, particularly to a pariah.

Make note of the things that your Virtual Assistants doesn’t comprehend and refresh your directions regularly.

In the event that you would prefer even not to manage the way toward talking and choosing individuals, I propose Leverage, an organization that has some expertise in contracting virtual collaborators. They do a large portion of the diligent work for you. Their group of VAs are prepared to deal with a wide range of errands and tasks, regardless of whether you need to lead statistical surveying or begin your first podcast.

As you work with virtual aides, you will be more equipped for contracting the opportune individuals and appointing assignments. You’ll likewise be astounded at how much leisure time you have once you let go of those errands that can be effortlessly outsourced.


Source: wervas.com

Alex Smith

Why You Should Hire A Virtual Assistant

  1. Hiring a Virtual Assistant can be a simple solution.  It would allow you time towe-are-vasspend on managing the important tasks in your business and less time managing your mundane tasks. This can increase your productivity. A virtual assistant by definition is usually a self-employed professional who carries out many different administrative jobs depending on each different client or project. They usually work for multiple people, but they just split their time up between each client. This is a better alternative to small business owners who are just starting out than hiring a full time administrative assistant.
  2. If you want to hire a couple of people and want to start something, you need a place to put them. A VA organization will do all of your tasks from their own office. You need to just hire them and they will provide you all of your services as much as they can.we are vas.jpg
  3. Suppose you hired a Personal Assistant for your administrative stuff. He has a particular hour to work. He can’t available for 24/7. A VA can provide you 24/7*365 support as per your requirement. we are vas.jpg
  4. You have to pay approx $3,000-$3,500 per month to hire a local personal assistant for full time (8 hours/day). A VA (wervas) takes only $800 per month to give you full time assistance.we-are-vas
  5. “A little knowledge is dangerous thing.” If you hired a local PA and expect that he/she can fulfill all of your needy stuff, then you made a wrong decision. A person can’t fulfill your entire requirements, even though he/she giving their 100% effort. In that case you should hire a VA. VA is not a single person but an organization group of intelligent.we are vas.jpg
  6. Do you have specific tasks that you know someone could help you with and you know exactly how they could help?  You can communicate your task to a Virtual Assistant.we are vas.jpg
  7. Is there any specific area of activity you would want to include in your business, but you have less amount of time. This is a very broad answer. Some virtualwe are vas.jpgassistants can do many different things for you. The best way to find a good fit for you, is to determine what tasks you need to outsource, and go from there. Hiring a virtual assistant is a huge undertaking, and you can’t take it lightly. Once you know the tasks that you need to outsource, you can start searching for virtual assistants. Many of them specialize in a certain area, so it would be beneficial for you to find one that has specialties that could benefit your company.
  8. A Virtual Assistant is simply an online employee; they can be quite valuable to any entrepreneur if used in the correct fashion.  But seriously, you can’t do everything. Having a VA would definitely take the load off and will help you scale up your business.we are vas.jpg
  9. You stuck somewhere in between your task and you have no idea how to get out ofwe-are-vasit. Simply, hire a VA to who can assist you to overcome it. Virtual Assistant specialize in certain industry or skills, so bring to your team a valuable resource. One of the biggest mistakes a lot of entrepreneurs make is not delegating enough tasks. As an entrepreneur, your time is 100% money. You need to delegate certain tasks to qualified individuals so you can focus on what really matters.
  10. You need more time to focus on your main business functions. Give your Virtual Assistant the less important tasks so you can focus on the important aspects of your business.we are vas.jpg


Jayanta Guha